Add compliance to your local company

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The company secretary is an officer of the company, appointed by the directors, to take charge of all administration of a company and to ensure that directors and shareholders are well-informed of statutory obligation, such as annual filing of accounts and holding of annual general meetings.

Annual returns contain critical information for Company's shareholders. Annual Returns are electronic forms lodged with ACRA. It contains important particulars of the Company, such as names of directors, secretary, members and shareholders, and the date of which financial statements are made.

Annual general meeting ("AGM") is a way for your company to present financial statements to shareholders and for shareholders to give their approval for various governance matters of the company relating to financial statements, appointment of directors and declaration of dividends.

In order to simplify administrative burden of small companies, since September 2018, ACRA has allowed private companies to be exempted from holding AGMs provided financial statements are sent to their members within 5 months of the financial year end. The is subjected to agreement by all shareholders.

A shareholder can request for a company to hold AGM even if it is exempted or has dispensed with the requirement to hold one, by notifying the company no later than 14 days before the end of the 6th month after the company's FYE.

A company secretary must be a;

1. natural person
2. local resident in Singapore
3. sole director and company secretary cannot be the same person
4. someone well-versed with local regulations and compliance requirements

The constitution is a legal document that

1. describes the key characteristics of the company
2. contains rules and regulations for its governance
3. describes how the operations will be carried out
4. outlines rights and responsibilities of directors, shareholders and company secretary. 

Most companies are required to include their financial statements when filing their annual returns, with the exception of;

1. solvent exempt private companies
2. sole proprietorships
3. partnerships
4. limited partnerships